The best alternative to Microsoft Visio for process docs

Tallyfy is a far better alternative to Visio because it also lets you run and automate processes!

  • Design - We invented Workflow Made Easy ®
  • Far Better - Documenting alone is useless
  • Pricing - Minimum purchase is 1 full member
  • Support - Get expert 1:1 help free - for life
  • Discount - For companies in your country
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Track all your workflows beautifully - on Tallyfy

People ❤️ Tallyfy

Simple for everyone. Robust for champs.

"

Finally delegate work with confidence and focus on growth.

Andrew Hurrell
Andrew Hurrell
Director · Get Customers Fast
"

Tallyfy has been my saving grace. I've created templates for every aspect of the business in 6 weeks.

Andrew Hurrell
Andrew Hurrell
Director · Get Customers Fast
"

After switching to Tallyfy, routing documents and layouts went from taking over a week to taking just 2-3 days.

Anh Le
Anh Le
Assistant Director of Marketing · Opera Theatre of Saint Louis
"

Approvals that used to take days are now often completed in minutes.

Evan Davis
Evan Davis
Director of Finance & Administration · Alexandria Transit Company
"

Paper-based approvals that took days now completed in minutes.

ED
Evan Davis
Director of Finance · Alexandria Transit System
"

Reduced manual errors, sped up processes like onboarding, and helped us document critical workflows.

GT
Gwen Tormey
CEO · Corestream
"

We wanted to ensure all our employees could track and complete their marketing tasks efficiently.

Hanka Hanga
Hanka Hanga
Operations Director · The Mindset Institute
"

Monthly client campaigns reduced from two days to just a few hours.

JT
Julie Trelstad
Book Publisher · Julie Ink
"

A very reliable way to delegate and track tasks with confidence.

Karen Finnin
Karen Finnin
Physiotherapist & Director · Online Physio
"

Before Tallyfy, onboarding new customers was horrendous. Tallyfy completely transformed the client experience.

Kasim Aslam
Kasim Aslam
CEO · Solutions 8
"

Clients and team sail through the process - everything saves in real-time.

KA
Kasim Aslam
Founder · Sol8 - A Google Ads Agency
"

Revolutionized how we manage marketing projects.

KB
Kim Berzack
Marketing · West Community Credit Union
"

Eliminated inefficiencies, reduced meeting times from hours to minutes.

LM
Lewis Marty
Business Development Director · Simploy
"

With Tallyfy, we have seen clarity in the process as well as any bottlenecks.

Macklin Andrick
Macklin Andrick
Operations Manager · Greetabl
"

Streamline efficiency with smooth processes from beginning to end.

MZ
Monica Zuluaga
PhD. QA Director · A Bridge to Achievement
"

I can now comfortably take on more clients and projects because Tallyfy helps me manage workflows efficiently.

Rommel C. Caibal
Rommel C. Caibal
Web Developer · RC Creative Graphic Design
"

Routing multiple documents is far quicker and there's immediate accountability and oversight.

Timothy O'Leary
Timothy O'Leary
Immediate Past General Director · Opera Theatre of Saint Louis
"

Finally delegate work with confidence and focus on growth.

Andrew Hurrell
Andrew Hurrell
Director · Get Customers Fast
"

Tallyfy has been my saving grace. I've created templates for every aspect of the business in 6 weeks.

Andrew Hurrell
Andrew Hurrell
Director · Get Customers Fast
"

After switching to Tallyfy, routing documents and layouts went from taking over a week to taking just 2-3 days.

Anh Le
Anh Le
Assistant Director of Marketing · Opera Theatre of Saint Louis
"

Approvals that used to take days are now often completed in minutes.

Evan Davis
Evan Davis
Director of Finance & Administration · Alexandria Transit Company
"

Paper-based approvals that took days now completed in minutes.

ED
Evan Davis
Director of Finance · Alexandria Transit System
"

Reduced manual errors, sped up processes like onboarding, and helped us document critical workflows.

GT
Gwen Tormey
CEO · Corestream
"

We wanted to ensure all our employees could track and complete their marketing tasks efficiently.

Hanka Hanga
Hanka Hanga
Operations Director · The Mindset Institute
"

Monthly client campaigns reduced from two days to just a few hours.

JT
Julie Trelstad
Book Publisher · Julie Ink
"

A very reliable way to delegate and track tasks with confidence.

Karen Finnin
Karen Finnin
Physiotherapist & Director · Online Physio
"

Before Tallyfy, onboarding new customers was horrendous. Tallyfy completely transformed the client experience.

Kasim Aslam
Kasim Aslam
CEO · Solutions 8
"

Clients and team sail through the process - everything saves in real-time.

KA
Kasim Aslam
Founder · Sol8 - A Google Ads Agency
"

Revolutionized how we manage marketing projects.

KB
Kim Berzack
Marketing · West Community Credit Union
"

Eliminated inefficiencies, reduced meeting times from hours to minutes.

LM
Lewis Marty
Business Development Director · Simploy
"

With Tallyfy, we have seen clarity in the process as well as any bottlenecks.

Macklin Andrick
Macklin Andrick
Operations Manager · Greetabl
"

Streamline efficiency with smooth processes from beginning to end.

MZ
Monica Zuluaga
PhD. QA Director · A Bridge to Achievement
"

I can now comfortably take on more clients and projects because Tallyfy helps me manage workflows efficiently.

Rommel C. Caibal
Rommel C. Caibal
Web Developer · RC Creative Graphic Design
"

Routing multiple documents is far quicker and there's immediate accountability and oversight.

Timothy O'Leary
Timothy O'Leary
Immediate Past General Director · Opera Theatre of Saint Louis

Tallyfy vs. Visio

Microsoft Visio

1 Simple, proven, tested user experience

Microsoft Visio

2 Guaranteed free 1:1 support for life

Microsoft Visio

3 Customer-obsessed with no pushy sales

Microsoft Visio

4 Far more affordable and tiny minimum purchase

Microsoft Visio

5 Lifetime discount based on your country

Microsoft Visio

6 Free Single Sign On (SSO) for everyone

Microsoft Visio

7 Compliant with HSTS and BIMI security

Microsoft Visio

Here's why people don't like Visio

This is third party content sourced from the public web. You can verify this content if you wish. See our disclaimer and citations section below.

It can be a bit clunky and error prone when you are trying to update and modify existing process flows, especially for larger and more complex flows. Also, it is not available as a web Visio at the moment - which limits its use for online / digital based teams and this means you need a more local version installed.[1]
— Visio review on Gartner
In my experience, the software performs poorly on a consistent basis, especially in loading and unloading files. Compared to other drawing based software packages, Visio consistently runs worse on the same hardware. This tool does offer a web-based interface that runs in standard web browsers, but its capabilities are limited compared to the desktop application, which can make quick edits more time consuming, in addition to also running poorly.[2]
— Visio review on Gartner
Visio thinks it knows where I want my lines to go and does it's best to screw them up if I have the audacity to move a box ever so slightly. You'll fight Visio to the extent it's easier to use pencil and paper then take a picture with your phone. Visio is garbage.[3]
— Visio review on Reddit
It is super counter-intuitive, which sometimes makes it unusable. And that is it's main problem, like more things made by Microsoft.[4]
— Visio review on Reddit
I hate how it is so hard to move things around, resize things and overall the manipulation of the software. I was unable to move parts of the flow diagram without distorting the entire diagram.[5]
— Visio review on Software Advice
Is it monotonous and it is not colorful and many important icon/symbols like database symbol and many other are paid, should be included in the free version. It's user interface looks archaic as compared to Miro which looks new and lively.[6]
— Visio review on G2
It's 2024 and every time I launch Visio and try to work on a single project, it takes a minute to load, and often freezes up and crashes, even on 64-bit and with 16GB or RAM on a new desktop.[7]
— Visio review on Reddit
The view and the interface has diminished the overall quality of diagrams produced, the flat aspect to the Visio and its tools and connectors is a travesty of bad design. The old version was intuitive and easy to use. For example, all the components are the same background colour so care or additional key/mouse strokes are required to even make it usable.[8]
— Visio review on Microsoft Community
The auto-layout feature is completely broken and makes diagrams look worse than manually arranged ones. The licensing model is confusing and overpriced for what you get compared to modern alternatives.[9]
— Visio review on Reddit
Microsoft Visio has a steep learning curve and the interface feels outdated. Many features that should be intuitive require multiple steps. The collaboration features are severely limited compared to modern diagramming tools.[10]
— Visio review on Capterra

Just 3 simple steps to digitized workflows

Remove the adoption risk of Microsoft Visio

Document

1. Document

Define or upload your template using AI. Optionally add simple if-this-then-that conditionals. Add rich descriptions to capture tribal knowledge on every step.

Track

2. Track

Launch your process with a form or any other trigger. Invite unlimited guests or coworkers to complete tasks and fill out forms. Tallyfy handles auto-reminders.

Improve

3. Improve

Improve your process through feedback and metrics. Add steps run by AI. Automate specific steps if they are worth it. Practice easy and continuous improvement.

Do you know the cost of busywork?

Calculate Your Workflow Savings

Weekly Savings
$2,000
Monthly Savings
$8,000
Annual Savings
$96,000

These are estimated savings based on time recovered from manual workflow management. Actual results may vary.

Tallyfy does not charge for basic services

Need help? Unlike costly "professional services" for Microsoft Visio - Tallyfy guarantees free 25-minute screen-sharing calls with workflow experts for life.

SCHEDULE A CALL
Tallyfy Team

Integration and compliance information

Integrations

Security & Compliance

✓
SOC 2 Type II
✓
GDPR Compliant
✓
ISO 27001

What is Microsoft Visio used for?

Microsoft Visio is primarily a diagramming tool used to create flowcharts and process documentation. While it may be good for drawing diagrams, it tends to fall short in actual process execution. You typically can't actually run or track processes with Visio - it's just static documentation that often becomes outdated quickly.

As Warren Buffett said - "Risk comes from not knowing what you're doing."

What exactly is Tallyfy and how is it different?

Tallyfy is a modern workflow platform that goes beyond simple documentation. It transforms your processes into living, trackable workflows that people actually use. Unlike static diagrams, Tallyfy lets you run, track, and improve processes in real-time. Teams typically save hours each day by automating manual tracking and standardizing their operations.

Why are flowcharts becoming obsolete for modern businesses?

Flowcharts, like those created in Visio, are increasingly problematic in today's mobile-first world. They're often too complex to view on phones and tablets, making them impractical for remote teams. Most business processes can be better managed through simple, actionable checklists - which Tallyfy excels at providing.

As Peter Drucker said - "There is nothing quite so useless as doing with great efficiency something that should not be done at all."

Does Microsoft Visio have a discount for certain countries?

Microsoft Visio may not offer GDP-based pricing or significant regional discounts. In contrast, Tallyfy provides thoughtful, lifetime discounts based on each country's GDP per capita through our Fair Price Guarantee, making it accessible to businesses worldwide.

How does Tallyfy handle process improvement?

Tallyfy makes process improvement intuitive with its built-in feedback system. Users can leave comments directly within workflows, which are automatically routed to process owners for review. This creates a continuous improvement cycle that's nearly impossible with static Visio diagrams.

How does AI integration differ between Visio and Tallyfy?

While Visio may lack meaningful AI integration, Tallyfy incorporates AI thoughtfully throughout the platform. From automatic SOP migration to computer-use AI that can control your mouse and keyboard for automation, Tallyfy's AI implementation focuses on practical, real-world benefits rather than generic chatbot features.

What are the main problems with Microsoft Visio?

Visio's main limitations tend to include its static nature, complexity, poor mobile experience, and inability to actually execute processes. It's primarily a drawing tool, not a workflow management solution. This means processes documented in Visio often become outdated and unused, sitting in folders rather than driving real business value.

As Benjamin Franklin said - "By failing to prepare, you are preparing to fail."

How can I see real customer reviews of Tallyfy?

You can check out authentic customer reviews and success stories at Tallyfy's customer showcase page. These reviews demonstrate how real businesses have transformed their operations using Tallyfy.

Does Tallyfy offer free professional services?

Yes, unlike Microsoft Visio, Tallyfy includes free professional services to ensure your success. To learn more about these services and get started, schedule a chat with our team.

How can I get started with Tallyfy?

The best way to experience Tallyfy is through a personalized demo. Our team will set up a custom instance tailored to your needs. Book your demo today to see how Tallyfy can transform your workflow management.

References and Citations

Tallyfy is a far better alternative to Microsoft Visio

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DISCLAIMER OF AFFILIATION, ACCURACY & LIABILITY

This page is an independent, good-faith comparative review prepared by Tallyfy, Inc. ("Tallyfy") and is based on publicly available information, third-party reviews, and vendor materials current as of February 2025. The content is offered "AS IS" for general informational purposes only and does not constitute professional, technical, or legal advice.