The best alternative to Trello

Tallyfy evolves your operations from ad-hoc projects to reliable and scalable processes

  • Run processes not projects - Uniquely better
  • Design - We invented Workflow Made Easy ®
  • Support - Get expert 1:1 help free - for life
  • Discount - For companies in your country
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Track all your workflows beautifully - on Tallyfy

People ❤️ Tallyfy

Simple for everyone. Robust for champs.

"

Finally delegate work with confidence and focus on growth.

Andrew Hurrell
Andrew Hurrell
Director · Get Customers Fast
"

Tallyfy has been my saving grace. I've created templates for every aspect of the business in 6 weeks.

Andrew Hurrell
Andrew Hurrell
Director · Get Customers Fast
"

After switching to Tallyfy, routing documents and layouts went from taking over a week to taking just 2-3 days.

Anh Le
Anh Le
Assistant Director of Marketing · Opera Theatre of Saint Louis
"

Approvals that used to take days are now often completed in minutes.

Evan Davis
Evan Davis
Director of Finance & Administration · Alexandria Transit Company
"

Paper-based approvals that took days now completed in minutes.

ED
Evan Davis
Director of Finance · Alexandria Transit System
"

Reduced manual errors, sped up processes like onboarding, and helped us document critical workflows.

GT
Gwen Tormey
CEO · Corestream
"

We wanted to ensure all our employees could track and complete their marketing tasks efficiently.

Hanka Hanga
Hanka Hanga
Operations Director · The Mindset Institute
"

Monthly client campaigns reduced from two days to just a few hours.

JT
Julie Trelstad
Book Publisher · Julie Ink
"

A very reliable way to delegate and track tasks with confidence.

Karen Finnin
Karen Finnin
Physiotherapist & Director · Online Physio
"

Before Tallyfy, onboarding new customers was horrendous. Tallyfy completely transformed the client experience.

Kasim Aslam
Kasim Aslam
CEO · Solutions 8
"

Clients and team sail through the process - everything saves in real-time.

KA
Kasim Aslam
Founder · Sol8 - A Google Ads Agency
"

Revolutionized how we manage marketing projects.

KB
Kim Berzack
Marketing · West Community Credit Union
"

Eliminated inefficiencies, reduced meeting times from hours to minutes.

LM
Lewis Marty
Business Development Director · Simploy
"

With Tallyfy, we have seen clarity in the process as well as any bottlenecks.

Macklin Andrick
Macklin Andrick
Operations Manager · Greetabl
"

Streamline efficiency with smooth processes from beginning to end.

MZ
Monica Zuluaga
PhD. QA Director · A Bridge to Achievement
"

I can now comfortably take on more clients and projects because Tallyfy helps me manage workflows efficiently.

Rommel C. Caibal
Rommel C. Caibal
Web Developer · RC Creative Graphic Design
"

Routing multiple documents is far quicker and there's immediate accountability and oversight.

Timothy O'Leary
Timothy O'Leary
Immediate Past General Director · Opera Theatre of Saint Louis
"

Finally delegate work with confidence and focus on growth.

Andrew Hurrell
Andrew Hurrell
Director · Get Customers Fast
"

Tallyfy has been my saving grace. I've created templates for every aspect of the business in 6 weeks.

Andrew Hurrell
Andrew Hurrell
Director · Get Customers Fast
"

After switching to Tallyfy, routing documents and layouts went from taking over a week to taking just 2-3 days.

Anh Le
Anh Le
Assistant Director of Marketing · Opera Theatre of Saint Louis
"

Approvals that used to take days are now often completed in minutes.

Evan Davis
Evan Davis
Director of Finance & Administration · Alexandria Transit Company
"

Paper-based approvals that took days now completed in minutes.

ED
Evan Davis
Director of Finance · Alexandria Transit System
"

Reduced manual errors, sped up processes like onboarding, and helped us document critical workflows.

GT
Gwen Tormey
CEO · Corestream
"

We wanted to ensure all our employees could track and complete their marketing tasks efficiently.

Hanka Hanga
Hanka Hanga
Operations Director · The Mindset Institute
"

Monthly client campaigns reduced from two days to just a few hours.

JT
Julie Trelstad
Book Publisher · Julie Ink
"

A very reliable way to delegate and track tasks with confidence.

Karen Finnin
Karen Finnin
Physiotherapist & Director · Online Physio
"

Before Tallyfy, onboarding new customers was horrendous. Tallyfy completely transformed the client experience.

Kasim Aslam
Kasim Aslam
CEO · Solutions 8
"

Clients and team sail through the process - everything saves in real-time.

KA
Kasim Aslam
Founder · Sol8 - A Google Ads Agency
"

Revolutionized how we manage marketing projects.

KB
Kim Berzack
Marketing · West Community Credit Union
"

Eliminated inefficiencies, reduced meeting times from hours to minutes.

LM
Lewis Marty
Business Development Director · Simploy
"

With Tallyfy, we have seen clarity in the process as well as any bottlenecks.

Macklin Andrick
Macklin Andrick
Operations Manager · Greetabl
"

Streamline efficiency with smooth processes from beginning to end.

MZ
Monica Zuluaga
PhD. QA Director · A Bridge to Achievement
"

I can now comfortably take on more clients and projects because Tallyfy helps me manage workflows efficiently.

Rommel C. Caibal
Rommel C. Caibal
Web Developer · RC Creative Graphic Design
"

Routing multiple documents is far quicker and there's immediate accountability and oversight.

Timothy O'Leary
Timothy O'Leary
Immediate Past General Director · Opera Theatre of Saint Louis

Tallyfy vs. Trello

Trello

1 Built for process thinking - not ad-hoc projects

Trello

2 Guaranteed free 1:1 support for life

Trello

3 Customer-obsessed without pushy sales

Trello

4 Special pricing for light users

Trello

5 Lifetime discount based on your country

Trello

6 Free Single Sign On (SSO) for all

Trello

7 Compliant with HSTS and BIMI security

Trello

Here's why people don't like Trello

This is third party content sourced from the public web. You can verify this content if you wish. See our disclaimer and citations section below.

Costly for more number of users ... Enterprise[1]
— Trello review on G2
The web version becomes laggy when too many cards are on the board ...Someone in the web development industry[2]
— Trello review on Capterra
It is not easy to switch works. Not optimized for complex work ... Someone within the E-Learning industry[3]
— Trello review on Capterra
It's so flexible that people get a bit lost with it. It's easy to set up, but what's the best way of using it? How does a business transfer what they're doing into it?[4]
— Trello review on Reddit
Given its structure, it may be hard to envision it as a calendar ... Someone within the Information Technology and Services industry[5]
— Trello review on Capterra
Sometimes the emails get lost in spam or are hard to find so people can miss updates. I wish it has a desktop notifications ... Someone within the Information Technology and Services industry[6]
— Trello review on Capterra
I would say they should provide few more templates while creating the project... Someone within the entertainment industry[7]
— Trello review on Capterra
The software does not have a privacy and security policy for its users. ... Someone within the Information Technology and Services industry[8]
— Trello review on G2
My first time using this app is a bad experience because it's clear who ever is running the show is greedy[9]
— Trello review on Reddit
The task management system is bad and when the project gets to an operational phase, the performance of the team suffers[10]
— Trello review on Capterra
The app is not intuitive and can be complicated to navigate if you have multiple projects happening at the same time[11]
— Trello review on Capterra
Labels can't be sorted. The automation is limited and the search function is so bad and inconsistent[12]
— Trello review on Reddit
The upgrade only applies to a single board. What is wrong with this company?[13]
— Trello review on Reddit
I REALLY am not impressed with the commenting/updates section. It's confusing[14]
— Trello review on ProductHunt
The software is limited to tree-like work tables, unlike others that offer different approaches that are possible to use ... Founder[15]
— Trello review on TrustRadius
The software is not user-friendly to learn on your own, or you need to be patient and try many things to learn it ... Someone within the Education Management industry[16]
— Trello review on Capterra
The only bad thing about this app is you can't make templates for free users ... Someone within the Hospitality industry[17]
— Trello review on GetApp
They try to put their extra functionality into power ups, which wouldn't be so bad except that... They don't work on the mobile app[18]
— Trello review on Reddit
You simply don't use this app for the "more complicated" workflows because it fails miserably[19]
— Trello review on Medium
This app may not be a good fit for large enterprises with complex project management needs requiring advanced features[20]
— Trello review on SoftwareAdvice
The software can feel a bit limited for more complex projects[21]
— Trello review on SoftwareReviews
Recently they changed the functionality of the app forever, for the worse. Workspaces - horrible for individual users and $150 a year. Have to pay for each workspace AND each user...[22]
— Trello review on Atlassian Community
The software lacks the advanced capabilities required for granular project management[23]
— Trello review on Forbes
The app lacks features to meet the needs of agile teams that use project management software for daily workflows... you can't attach tasks to subtasks, create roadmaps, or review iterations[24]
— Trello review on TechCrunch

Just 3 simple steps to digitized workflows

Remove the adoption risk of Trello

Document

1. Document

Define or upload your template using AI. Optionally add simple if-this-then-that conditionals. Add rich descriptions to capture tribal knowledge on every step.

Track

2. Track

Launch your process with a form or any other trigger. Invite unlimited guests or coworkers to complete tasks and fill out forms. Tallyfy handles auto-reminders.

Improve

3. Improve

Improve your process through feedback and metrics. Add steps run by AI. Automate specific steps if they are worth it. Practice easy and continuous improvement.

Do you know the cost of busywork?

Calculate Your Workflow Savings

Weekly Savings
$2,000
Monthly Savings
$8,000
Annual Savings
$96,000

These are estimated savings based on time recovered from manual workflow management. Actual results may vary.

Tallyfy does not charge for basic services

Need help? Unlike costly "professional services" for Trello - Tallyfy guarantees free 25-minute screen-sharing calls with workflow experts for life.

SCHEDULE A CALL
Tallyfy Team

Integration and compliance information

Integrations

Security & Compliance

✓
SOC 2 Type II
✓
GDPR Compliant
✓
ISO 27001

What is Trello used for?

Trello is a basic project management tool that uses boards, lists, and cards for organizing tasks. While it's simple to use, it may be limited to managing ad-hoc projects and lacks true process management capabilities. This means you might not easily standardize, automate, or improve recurring workflows - which is essential for growing businesses.

What exactly is Tallyfy and how is it different?

Tallyfy is a smart workflow management system that focuses on repeatable processes rather than one-off projects. It tracks every step automatically, helping teams standardize operations, save time, and scale efficiently. Unlike project tools, Tallyfy ensures consistent quality outcomes through structured, automated workflows that can be continuously improved and optimized.

As John Maynard Keynes said - "It is better to be roughly right than precisely wrong."

Why should companies move from project to process management?

While project management tools like Trello handle one-off tasks, successful companies need to focus on repeatable processes. As W. Edwards Deming said, "If you can't describe what you're doing as a process, you don't know what you're doing." Processes, unlike projects, are scalable, predictable, and can be automated - making them crucial for sustainable growth.

Does Trello have a discount for certain countries?

Trello may not offer pricing that considers economic differences between countries. In contrast, Tallyfy provides thoughtful, lifetime discounts based on each country's GDP-per-capita through our Fair Price Guarantee, making it accessible to teams worldwide regardless of their location's economic situation.

How does Tallyfy handle process improvement?

Tallyfy makes process improvement simple and collaborative through an elegant feedback system. Users can leave comments directly within workflows, which are automatically routed to process owners for review. This creates a continuous improvement cycle that may be missing in project tools like Trello, where feedback often gets lost in comment threads.

As Theodore Roosevelt said - "In any moment of decision, the best thing you can do is the right thing, the next best thing is the wrong thing, and the worst thing you can do is nothing."

How does AI integration differ between Trello and Tallyfy?

While Trello may offer basic AI features, Tallyfy integrates AI thoughtfully throughout the platform. It can automatically migrate existing SOPs, control computer actions for automation, and provide contextual assistance. Unlike generic chatbots, Tallyfy's AI is specifically designed to enhance workflow efficiency in practical, everyday scenarios.

What are the main limitations of Trello?

Trello's biggest limitation may be its focus on ad-hoc project management rather than repeatable processes. It may lack proper workflow automation, can't handle conditional logic well, and might not support process standardization or improvement cycles. This could make it unsuitable for growing organizations that need to scale their operations efficiently.

How can I see real customer reviews of Tallyfy?

You can check out authentic customer reviews and success stories at Tallyfy's customer stories page. These reviews showcase how real businesses have transformed their operations by switching from project management tools to process management with Tallyfy.

Does Tallyfy offer a free trial?

Yes, Tallyfy offers a customizable trial period to ensure you can properly evaluate the platform. To get started with your trial, simply schedule a demo, and we'll set up your trial instance with everything you need to succeed.

How can I get started with Tallyfy?

The best way to get started is to book a demo with our team. We'll show you how Tallyfy can transform your operations from ad-hoc project management to efficient, scalable process management, and help you set up your customized trial instance.

References and Citations

Tallyfy is a far better alternative to Trello

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DISCLAIMER OF AFFILIATION, ACCURACY & LIABILITY

This page is an independent, good-faith comparative review prepared by Tallyfy, Inc. ("Tallyfy") and is based on publicly available information, third-party reviews, and vendor materials current as of February 2025. The content is offered "AS IS" for general informational purposes only and does not constitute professional, technical, or legal advice.