The best alternative to Microsoft Project

Tallyfy evolves your operations from ad-hoc projects to reliable and scalable processes

  • Run processes not projects - Uniquely better
  • Design - We invented Workflow Made Easy ®
  • Support - Get expert 1:1 help free - for life
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Track all your workflows beautifully - on Tallyfy

People ❤️ Tallyfy

Simple for everyone. Robust for champs.

"

Finally delegate work with confidence and focus on growth.

Andrew Hurrell
Andrew Hurrell
Director · Get Customers Fast
"

Tallyfy has been my saving grace. I've created templates for every aspect of the business in 6 weeks.

Andrew Hurrell
Andrew Hurrell
Director · Get Customers Fast
"

After switching to Tallyfy, routing documents and layouts went from taking over a week to taking just 2-3 days.

Anh Le
Anh Le
Assistant Director of Marketing · Opera Theatre of Saint Louis
"

Approvals that used to take days are now often completed in minutes.

Evan Davis
Evan Davis
Director of Finance & Administration · Alexandria Transit Company
"

Paper-based approvals that took days now completed in minutes.

ED
Evan Davis
Director of Finance · Alexandria Transit System
"

Reduced manual errors, sped up processes like onboarding, and helped us document critical workflows.

GT
Gwen Tormey
CEO · Corestream
"

We wanted to ensure all our employees could track and complete their marketing tasks efficiently.

Hanka Hanga
Hanka Hanga
Operations Director · The Mindset Institute
"

Monthly client campaigns reduced from two days to just a few hours.

JT
Julie Trelstad
Book Publisher · Julie Ink
"

A very reliable way to delegate and track tasks with confidence.

Karen Finnin
Karen Finnin
Physiotherapist & Director · Online Physio
"

Before Tallyfy, onboarding new customers was horrendous. Tallyfy completely transformed the client experience.

Kasim Aslam
Kasim Aslam
CEO · Solutions 8
"

Clients and team sail through the process - everything saves in real-time.

KA
Kasim Aslam
Founder · Sol8 - A Google Ads Agency
"

Revolutionized how we manage marketing projects.

KB
Kim Berzack
Marketing · West Community Credit Union
"

Eliminated inefficiencies, reduced meeting times from hours to minutes.

LM
Lewis Marty
Business Development Director · Simploy
"

With Tallyfy, we have seen clarity in the process as well as any bottlenecks.

Macklin Andrick
Macklin Andrick
Operations Manager · Greetabl
"

Streamline efficiency with smooth processes from beginning to end.

MZ
Monica Zuluaga
PhD. QA Director · A Bridge to Achievement
"

I can now comfortably take on more clients and projects because Tallyfy helps me manage workflows efficiently.

Rommel C. Caibal
Rommel C. Caibal
Web Developer · RC Creative Graphic Design
"

Routing multiple documents is far quicker and there's immediate accountability and oversight.

Timothy O'Leary
Timothy O'Leary
Immediate Past General Director · Opera Theatre of Saint Louis
"

Finally delegate work with confidence and focus on growth.

Andrew Hurrell
Andrew Hurrell
Director · Get Customers Fast
"

Tallyfy has been my saving grace. I've created templates for every aspect of the business in 6 weeks.

Andrew Hurrell
Andrew Hurrell
Director · Get Customers Fast
"

After switching to Tallyfy, routing documents and layouts went from taking over a week to taking just 2-3 days.

Anh Le
Anh Le
Assistant Director of Marketing · Opera Theatre of Saint Louis
"

Approvals that used to take days are now often completed in minutes.

Evan Davis
Evan Davis
Director of Finance & Administration · Alexandria Transit Company
"

Paper-based approvals that took days now completed in minutes.

ED
Evan Davis
Director of Finance · Alexandria Transit System
"

Reduced manual errors, sped up processes like onboarding, and helped us document critical workflows.

GT
Gwen Tormey
CEO · Corestream
"

We wanted to ensure all our employees could track and complete their marketing tasks efficiently.

Hanka Hanga
Hanka Hanga
Operations Director · The Mindset Institute
"

Monthly client campaigns reduced from two days to just a few hours.

JT
Julie Trelstad
Book Publisher · Julie Ink
"

A very reliable way to delegate and track tasks with confidence.

Karen Finnin
Karen Finnin
Physiotherapist & Director · Online Physio
"

Before Tallyfy, onboarding new customers was horrendous. Tallyfy completely transformed the client experience.

Kasim Aslam
Kasim Aslam
CEO · Solutions 8
"

Clients and team sail through the process - everything saves in real-time.

KA
Kasim Aslam
Founder · Sol8 - A Google Ads Agency
"

Revolutionized how we manage marketing projects.

KB
Kim Berzack
Marketing · West Community Credit Union
"

Eliminated inefficiencies, reduced meeting times from hours to minutes.

LM
Lewis Marty
Business Development Director · Simploy
"

With Tallyfy, we have seen clarity in the process as well as any bottlenecks.

Macklin Andrick
Macklin Andrick
Operations Manager · Greetabl
"

Streamline efficiency with smooth processes from beginning to end.

MZ
Monica Zuluaga
PhD. QA Director · A Bridge to Achievement
"

I can now comfortably take on more clients and projects because Tallyfy helps me manage workflows efficiently.

Rommel C. Caibal
Rommel C. Caibal
Web Developer · RC Creative Graphic Design
"

Routing multiple documents is far quicker and there's immediate accountability and oversight.

Timothy O'Leary
Timothy O'Leary
Immediate Past General Director · Opera Theatre of Saint Louis

Tallyfy vs. Microsoft Project

Microsoft Project

1 Built for process thinking - not ad-hoc projects

Microsoft Project

2 Guaranteed free 1:1 support for life

Microsoft Project

3 Customer-obsessed without pushy sales

Microsoft Project

4 Special pricing for light users

Microsoft Project

5 Discount available for qualified companies

Microsoft Project

6 Free Single Sign On (SSO) for all

Microsoft Project

7 Compliant with HSTS and BIMI security

Microsoft Project

Here's why people don't like Microsoft Project

This is third party content sourced from the public web. You can verify this content if you wish. See our disclaimer and citations section below.

The software is too inefficient, plus lacks proper resource planning or budgeting. It has no functionality for meetings, no tracking of time/billing, and doesn't include document management unless you buy Sharepoint, which itself is difficult to administer and is sluggish.[1]
— Microsoft Project review on Reddit
The interface is limiting and difficult to understand without putting effort into experimentation. A Project Manager within the Publishing industry with 1-10 employees[2]
— Microsoft Project review on Capterra
Microsoft always feels clunky and dated compared to similar software options.[3]
— Microsoft Project review on Capterra
It can be a bit complicated for new users. The interface has a lot of features, which can feel overwhelming if you're not familiar with project management tools.[4]
— Microsoft Project review on Capterra
One of the cons is that it is very expensive compared to its competitors. Even the UI is bit complex and handling large projects becomes difficult.[5]
— Microsoft Project review on Capterra
A very heavy platform and visually not very appealing.[6]
— Microsoft Project review on Capterra
The software is tough to master, with a steep learning curve. There are also restrictions in customising possibilities and integration with other products.[7]
— Microsoft Project review on G2
It is a restrictive tool, it can only be used in Windows environments, not compatible with Linux or MAC OS. It can be expensive and the interface is not very friendly when you are using it for the first time. A user within the Retail industry with 10,000+ employees[8]
— Microsoft Project review on Software Advice
MS Project is terrible for tracking actual work. It's really designed for planning, not execution. The interface feels like it's from the 90s and hasn't evolved much.[9]
— Microsoft Project review on Reddit
Microsoft Project can be overwhelming for smaller teams who don't need all the complex features. The learning curve is steep and it requires dedicated training to use effectively.[10]
— Microsoft Project review on TrustRadius

Just 3 simple steps to digitized workflows

Remove the adoption risk of Microsoft Project

Document

1. Document

Define or upload your template using AI. Optionally add simple if-this-then-that conditionals. Add rich descriptions to capture tribal knowledge on every step.

Track

2. Track

Launch your process with a form or any other trigger. Invite unlimited guests or coworkers to complete tasks and fill out forms. Tallyfy handles auto-reminders.

Improve

3. Improve

Improve your process through feedback and metrics. Add steps run by AI. Automate specific steps if they are worth it. Practice easy and continuous improvement.

Do you know the cost of busywork?

Calculate Your Workflow Savings

Weekly Savings
$2,000
Monthly Savings
$8,000
Annual Savings
$96,000

These are estimated savings based on time recovered from manual workflow management. Actual results may vary.

Tallyfy does not charge for basic services

Need help? Unlike costly "professional services" for Microsoft Project - Tallyfy guarantees free 25-minute screen-sharing calls with workflow experts for life.

SCHEDULE A CALL
Tallyfy Team

Integration and compliance information

Integrations

Security & Compliance

✓
SOC 2 Type II
✓
GDPR Compliant
✓
ISO 27001

What is Microsoft Project used for?

Microsoft Project is primarily a project management tool focused on managing one-off projects and Gantt charts. While it may be useful for planning individual projects, it often falls short when it comes to managing repeatable processes that are crucial for business operations. Unlike Tallyfy, it may not handle recurring workflows or process automation effectively, making it potentially less suitable for companies looking to scale their operations efficiently.

What exactly is Tallyfy and how does it differ from Microsoft Project?

Tallyfy is a modern workflow management system that focuses on eliminating chaos in your daily operations. Unlike Microsoft Project's project-centric approach, Tallyfy specializes in tracking and automating repeatable processes. It helps teams save significant time, typically around 2 hours per person per day, by digitizing workflows and enabling smart delegation to both people and AI. The system ensures consistent, high-quality outcomes while making it easy to scale operations without friction.

As Peter Drucker said - "There is nothing quite so useless as doing with great efficiency something that should not be done at all."

Why is process management better than project management?

Process management, which Tallyfy specializes in, offers significant advantages over traditional project management tools like Microsoft Project. Processes are repeatable, predictable, and can be automated, while projects are typically one-off events that can't be easily optimized or scaled. As W. Edwards Deming famously said, "If you can't describe what you're doing as a process, you don't know what you're doing." Companies that focus on processes rather than projects can achieve consistent results and continuous improvement.

Does Microsoft Project have country-specific pricing discounts?

Microsoft Project typically maintains standard pricing globally without consideration for different economic conditions. In contrast, Tallyfy offers thoughtful, permanent discounts based on each country's GDP per capita through our Fair Price Guarantee. This approach ensures fair pricing worldwide and makes powerful workflow management accessible to businesses regardless of their location.

How does Tallyfy handle process improvement?

Tallyfy excels at continuous process improvement through its elegant feedback system. Users can easily leave comments on any step, which are automatically routed to process owners for review and implementation. This creates a natural cycle of improvement that may be missing in project-focused tools like Microsoft Project. The system makes it simple to track suggestions and implement changes that lead to better processes over time.

As Benjamin Franklin said - "By failing to prepare, you are preparing to fail."

How does AI integration differ between Tallyfy and Microsoft Project?

While Microsoft Project may offer basic AI features, Tallyfy takes a more practical approach by integrating AI where it matters most. Instead of generic chatbots, Tallyfy uses AI for specific, high-value tasks like automatically migrating existing SOPs and process documents. It's also ready for computer vision AI that can control your mouse and keyboard, enabling true process automation. This targeted approach delivers more practical benefits than broad, unfocused AI implementations.

What security standards do these tools comply with?

Tallyfy maintains strict compliance with modern security standards including BIMI and HSTS, which Microsoft Project may not fully address. This commitment to security helps protect your sensitive workflow data and ensures safe operations across your organization.

How can I see what customers say about Tallyfy?

You can read authentic customer reviews and success stories at Tallyfy's customer testimonials page. These reviews highlight real experiences from businesses that have successfully transformed their operations from project-based to process-based management.

Does Tallyfy offer free professional services?

Yes, unlike Microsoft Project, Tallyfy provides free professional services to help you succeed. This includes implementation support, training, and ongoing assistance. To learn more about these services, you can schedule a chat with our team.

How can I get started with Tallyfy?

The best way to get started is to book a demo with our team. We'll set up a customized trial instance based on your needs and show you how Tallyfy can transform your operations from project-based chaos to process-driven efficiency.

References and Citations

Tallyfy is a far better alternative to Microsoft Project

Learn More

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DISCLAIMER OF AFFILIATION, ACCURACY & LIABILITY

This page is an independent, good-faith comparative review prepared by Tallyfy, Inc. ("Tallyfy") and is based on publicly available information, third-party reviews, and vendor materials current as of February 2025. The content is offered "AS IS" for general informational purposes only and does not constitute professional, technical, or legal advice.