Upgrade from Cognito Forms

Tallyfy is a far better alternative to Cognito Forms because it's not just a standalone form builder. It runs, tracks and automates the actual workflow <em>after</em> a form is submitted!

  • Design - We invented Workflow Made Easy ®
  • Far Better - Forms alone don't run workflows
  • Pricing - Minimum purchase is 1 full member
  • Support - Get expert 1:1 help free - for life
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Track all your workflows beautifully - on Tallyfy

People ❤️ Tallyfy

Simple for everyone. Robust for champs.

"

Finally delegate work with confidence and focus on growth.

Andrew Hurrell
Andrew Hurrell
Director · Get Customers Fast
"

Tallyfy has been my saving grace. I've created templates for every aspect of the business in 6 weeks.

Andrew Hurrell
Andrew Hurrell
Director · Get Customers Fast
"

After switching to Tallyfy, routing documents and layouts went from taking over a week to taking just 2-3 days.

Anh Le
Anh Le
Assistant Director of Marketing · Opera Theatre of Saint Louis
"

Approvals that used to take days are now often completed in minutes.

Evan Davis
Evan Davis
Director of Finance & Administration · Alexandria Transit Company
"

Paper-based approvals that took days now completed in minutes.

ED
Evan Davis
Director of Finance · Alexandria Transit System
"

Reduced manual errors, sped up processes like onboarding, and helped us document critical workflows.

GT
Gwen Tormey
CEO · Corestream
"

We wanted to ensure all our employees could track and complete their marketing tasks efficiently.

Hanka Hanga
Hanka Hanga
Operations Director · The Mindset Institute
"

Monthly client campaigns reduced from two days to just a few hours.

JT
Julie Trelstad
Book Publisher · Julie Ink
"

A very reliable way to delegate and track tasks with confidence.

Karen Finnin
Karen Finnin
Physiotherapist & Director · Online Physio
"

Before Tallyfy, onboarding new customers was horrendous. Tallyfy completely transformed the client experience.

Kasim Aslam
Kasim Aslam
CEO · Solutions 8
"

Clients and team sail through the process - everything saves in real-time.

KA
Kasim Aslam
Founder · Sol8 - A Google Ads Agency
"

Revolutionized how we manage marketing projects.

KB
Kim Berzack
Marketing · West Community Credit Union
"

Eliminated inefficiencies, reduced meeting times from hours to minutes.

LM
Lewis Marty
Business Development Director · Simploy
"

With Tallyfy, we have seen clarity in the process as well as any bottlenecks.

Macklin Andrick
Macklin Andrick
Operations Manager · Greetabl
"

Streamline efficiency with smooth processes from beginning to end.

MZ
Monica Zuluaga
PhD. QA Director · A Bridge to Achievement
"

I can now comfortably take on more clients and projects because Tallyfy helps me manage workflows efficiently.

Rommel C. Caibal
Rommel C. Caibal
Web Developer · RC Creative Graphic Design
"

Routing multiple documents is far quicker and there's immediate accountability and oversight.

Timothy O'Leary
Timothy O'Leary
Immediate Past General Director · Opera Theatre of Saint Louis
"

Finally delegate work with confidence and focus on growth.

Andrew Hurrell
Andrew Hurrell
Director · Get Customers Fast
"

Tallyfy has been my saving grace. I've created templates for every aspect of the business in 6 weeks.

Andrew Hurrell
Andrew Hurrell
Director · Get Customers Fast
"

After switching to Tallyfy, routing documents and layouts went from taking over a week to taking just 2-3 days.

Anh Le
Anh Le
Assistant Director of Marketing · Opera Theatre of Saint Louis
"

Approvals that used to take days are now often completed in minutes.

Evan Davis
Evan Davis
Director of Finance & Administration · Alexandria Transit Company
"

Paper-based approvals that took days now completed in minutes.

ED
Evan Davis
Director of Finance · Alexandria Transit System
"

Reduced manual errors, sped up processes like onboarding, and helped us document critical workflows.

GT
Gwen Tormey
CEO · Corestream
"

We wanted to ensure all our employees could track and complete their marketing tasks efficiently.

Hanka Hanga
Hanka Hanga
Operations Director · The Mindset Institute
"

Monthly client campaigns reduced from two days to just a few hours.

JT
Julie Trelstad
Book Publisher · Julie Ink
"

A very reliable way to delegate and track tasks with confidence.

Karen Finnin
Karen Finnin
Physiotherapist & Director · Online Physio
"

Before Tallyfy, onboarding new customers was horrendous. Tallyfy completely transformed the client experience.

Kasim Aslam
Kasim Aslam
CEO · Solutions 8
"

Clients and team sail through the process - everything saves in real-time.

KA
Kasim Aslam
Founder · Sol8 - A Google Ads Agency
"

Revolutionized how we manage marketing projects.

KB
Kim Berzack
Marketing · West Community Credit Union
"

Eliminated inefficiencies, reduced meeting times from hours to minutes.

LM
Lewis Marty
Business Development Director · Simploy
"

With Tallyfy, we have seen clarity in the process as well as any bottlenecks.

Macklin Andrick
Macklin Andrick
Operations Manager · Greetabl
"

Streamline efficiency with smooth processes from beginning to end.

MZ
Monica Zuluaga
PhD. QA Director · A Bridge to Achievement
"

I can now comfortably take on more clients and projects because Tallyfy helps me manage workflows efficiently.

Rommel C. Caibal
Rommel C. Caibal
Web Developer · RC Creative Graphic Design
"

Routing multiple documents is far quicker and there's immediate accountability and oversight.

Timothy O'Leary
Timothy O'Leary
Immediate Past General Director · Opera Theatre of Saint Louis

Tallyfy vs. Cognito Forms

Cognito Forms

1 Simple, proven, tested user experience

Cognito Forms

2 Guaranteed free 1:1 support for life

Cognito Forms

3 Far more affordable and tiny minimum purchase

Cognito Forms

4 Lifetime discount based on your country

Cognito Forms

5 Free Single Sign On (SSO) for everyone

Cognito Forms

6 Compliant with HSTS and BIMI security

Cognito Forms

Here's why people don't like Cognito Forms

This is third party content sourced from the public web. You can verify this content if you wish. See our disclaimer and citations section below.

Can't change name of form without breaking every existing form link. Changing a form also changes every previously submitted copy so there is no permanence. Formatting is unattractive and wastes space when exporting a copy to PDF.[1]
— Cognito Forms review on G2
Performance can be super slow too... I have times I have to bring up the forms and walk away for an hour or more before data can be seen.[2]
— Cognito Forms review on G2
I strongly advise against using this company. If your business relies on functional forms, it's crucial to have real-time customer service to address any issues that may arise. ... Alex L.[3]
— Cognito Forms review on Capterra
Their UI and functionality are just poor. ... Alex L.[4]
— Cognito Forms review on Capterra
The software's interface is clunky and lacks flexibility. This has made it difficult for them to analyze data and navigate through spreadsheets of results.[5]
— Cognito Forms review on TrustRadius
The calculated syntax field is mentioned as being difficult to use by some users.[6]
— Cognito Forms review on TrustRadius
Cognito Forms is incredibly slow and buggy. Forms take forever to load and sometimes don't submit properly. Very frustrating for our business.[7]
— Cognito Forms review on Reddit
Interface aesthetics may appear slightly dated to some users. It's slightly outdated and not user friendly, especially for users that prefer a more modern look.[8]
— Cognito Forms review on SiteJabber

Just 3 simple steps to digitized workflows

Remove the adoption risk of Cognito Forms

Document

1. Document

Define or upload your template using AI. Optionally add simple if-this-then-that conditionals. Add rich descriptions to capture tribal knowledge on every step.

Track

2. Track

Launch your process with a form or any other trigger. Invite unlimited guests or coworkers to complete tasks and fill out forms. Tallyfy handles auto-reminders.

Improve

3. Improve

Improve your process through feedback and metrics. Add steps run by AI. Automate specific steps if they are worth it. Practice easy and continuous improvement.

Do you know the cost of busywork?

Calculate Your Workflow Savings

Weekly Savings
$2,000
Monthly Savings
$8,000
Annual Savings
$96,000

These are estimated savings based on time recovered from manual workflow management. Actual results may vary.

Tallyfy does not charge for basic services

Need help? Unlike costly "professional services" for Cognito Forms - Tallyfy guarantees free 25-minute screen-sharing calls with workflow experts for life.

SCHEDULE A CALL
Tallyfy Team

Integration and compliance information

Integrations

Security & Compliance

✓
SOC 2 Type II
✓
GDPR Compliant
✓
ISO 27001

What is Cognito Forms used for?

Cognito Forms is a basic form builder that lets you create online forms and collect data. However, it's primarily just a form tool - which means you're left wondering what happens after someone submits a form. This can be a significant limitation since forms are usually the start of a process, not the end goal. Unlike Tallyfy, which tracks the entire workflow after form submission, Cognito Forms may leave you in the dark about next steps and process tracking.

As Stephen Hawking said - "The greatest enemy of knowledge is not ignorance, it is the illusion of knowledge."

What exactly is Tallyfy and how is it different?

Tallyfy is a complete workflow management system that goes far beyond simple form building. It eliminates workflow chaos by automatically tracking every step after a form is submitted. Think of it as combining smart forms with intelligent process tracking - so you always know exactly what's happening with any request or task. Users typically save 2 hours per person per day, while ensuring consistent quality and scalable operations through thoughtful automation.

Why is Cognito Forms' approach potentially problematic?

The main issue with Cognito Forms may be the "submit and pray" problem - you create a form, someone fills it out, and then you hope the right things happen next. There's typically no built-in way to track what happens after submission, coordinate multiple people, or ensure tasks are completed systematically. Tallyfy solves this by connecting forms directly to trackable workflows, so nothing falls through the cracks.

Does Cognito Forms have a discount for certain countries?

Cognito Forms may not offer any GDP-based pricing or country-specific discounts. In contrast, Tallyfy shows real understanding of global markets by offering lifetime discounts based on each country's GDP per capita. This makes Tallyfy accessible to businesses worldwide, regardless of their local economic conditions. Check our pricing to see your country-specific discount.

As John Maynard Keynes said - "It is better to be roughly right than precisely wrong."

How does Tallyfy handle process improvement?

Tallyfy makes process improvement simple and collaborative through an elegant comment system. Users can suggest improvements directly within workflows, and these comments go straight to process owners for review. This creates a continuous improvement cycle that's typically missing in form-only tools like Cognito Forms. It's like having a built-in suggestion box that actually works effectively.

How does AI integration differ between the two platforms?

While Cognito Forms may have limited AI capabilities, Tallyfy integrates AI thoughtfully and practically. Instead of generic chatbots, Tallyfy uses AI for specific, valuable tasks like automatically converting existing documents into digital workflows and enabling computer-use AI that can control your mouse and keyboard for automation. It can even help migrate your existing SOPs and process documents automatically.

What happens after form submission in both systems?

With Cognito Forms, form submission may be the end of the road - you get the data but potentially no built-in way to manage what happens next. Tallyfy transforms this by making forms the beginning of an automated, trackable workflow. Every submission automatically triggers the right process, assigns tasks to the right people, and lets everyone involved track progress without manual follow-ups.

How can I see real customer reviews of Tallyfy?

You can check out authentic customer reviews and success stories at Tallyfy's customer stories page. These reviews show how real businesses have transformed their operations by moving beyond simple forms to fully tracked workflows.

Does Tallyfy offer free professional services?

Yes, unlike what Cognito Forms may offer, Tallyfy provides free professional services to ensure your success. This includes help with setup, training, and ongoing support. To learn more about these services and get started, schedule a chat with our team.

How can I try Tallyfy?

Tallyfy offers a customizable trial period to ensure you have enough time to experience its full capabilities. To get started with your personalized demo instance, book a demo with our team. We'll set everything up and guide you through the platform's features.

As Theodore Roosevelt said - "In any moment of decision, the best thing you can do is the right thing, the next best thing is the wrong thing, and the worst thing you can do is nothing."

References and Citations

Tallyfy is a far better alternative to Cognito Forms

Learn More

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DISCLAIMER OF AFFILIATION, ACCURACY & LIABILITY

This page is an independent, good-faith comparative review prepared by Tallyfy, Inc. ("Tallyfy") and is based on publicly available information, third-party reviews, and vendor materials current as of February 2025. The content is offered "AS IS" for general informational purposes only and does not constitute professional, technical, or legal advice.