The best alternative to Asana

Tallyfy is a far better alternative to Asana

  • Design - We invented Workflow Made Easy ®
  • Pricing - Minimum purchase is 1 full member
  • Support - Get expert 1:1 help free - for life
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Track all your workflows beautifully - on Tallyfy

People ❤️ Tallyfy

Simple for everyone. Robust for champs.

"

Finally delegate work with confidence and focus on growth.

Andrew Hurrell
Andrew Hurrell
Director · Get Customers Fast
"

Tallyfy has been my saving grace. I've created templates for every aspect of the business in 6 weeks.

Andrew Hurrell
Andrew Hurrell
Director · Get Customers Fast
"

After switching to Tallyfy, routing documents and layouts went from taking over a week to taking just 2-3 days.

Anh Le
Anh Le
Assistant Director of Marketing · Opera Theatre of Saint Louis
"

Approvals that used to take days are now often completed in minutes.

Evan Davis
Evan Davis
Director of Finance & Administration · Alexandria Transit Company
"

Paper-based approvals that took days now completed in minutes.

ED
Evan Davis
Director of Finance · Alexandria Transit System
"

Reduced manual errors, sped up processes like onboarding, and helped us document critical workflows.

GT
Gwen Tormey
CEO · Corestream
"

We wanted to ensure all our employees could track and complete their marketing tasks efficiently.

Hanka Hanga
Hanka Hanga
Operations Director · The Mindset Institute
"

Monthly client campaigns reduced from two days to just a few hours.

JT
Julie Trelstad
Book Publisher · Julie Ink
"

A very reliable way to delegate and track tasks with confidence.

Karen Finnin
Karen Finnin
Physiotherapist & Director · Online Physio
"

Before Tallyfy, onboarding new customers was horrendous. Tallyfy completely transformed the client experience.

Kasim Aslam
Kasim Aslam
CEO · Solutions 8
"

Clients and team sail through the process - everything saves in real-time.

KA
Kasim Aslam
Founder · Sol8 - A Google Ads Agency
"

Revolutionized how we manage marketing projects.

KB
Kim Berzack
Marketing · West Community Credit Union
"

Eliminated inefficiencies, reduced meeting times from hours to minutes.

LM
Lewis Marty
Business Development Director · Simploy
"

With Tallyfy, we have seen clarity in the process as well as any bottlenecks.

Macklin Andrick
Macklin Andrick
Operations Manager · Greetabl
"

Streamline efficiency with smooth processes from beginning to end.

MZ
Monica Zuluaga
PhD. QA Director · A Bridge to Achievement
"

I can now comfortably take on more clients and projects because Tallyfy helps me manage workflows efficiently.

Rommel C. Caibal
Rommel C. Caibal
Web Developer · RC Creative Graphic Design
"

Routing multiple documents is far quicker and there's immediate accountability and oversight.

Timothy O'Leary
Timothy O'Leary
Immediate Past General Director · Opera Theatre of Saint Louis
"

Finally delegate work with confidence and focus on growth.

Andrew Hurrell
Andrew Hurrell
Director · Get Customers Fast
"

Tallyfy has been my saving grace. I've created templates for every aspect of the business in 6 weeks.

Andrew Hurrell
Andrew Hurrell
Director · Get Customers Fast
"

After switching to Tallyfy, routing documents and layouts went from taking over a week to taking just 2-3 days.

Anh Le
Anh Le
Assistant Director of Marketing · Opera Theatre of Saint Louis
"

Approvals that used to take days are now often completed in minutes.

Evan Davis
Evan Davis
Director of Finance & Administration · Alexandria Transit Company
"

Paper-based approvals that took days now completed in minutes.

ED
Evan Davis
Director of Finance · Alexandria Transit System
"

Reduced manual errors, sped up processes like onboarding, and helped us document critical workflows.

GT
Gwen Tormey
CEO · Corestream
"

We wanted to ensure all our employees could track and complete their marketing tasks efficiently.

Hanka Hanga
Hanka Hanga
Operations Director · The Mindset Institute
"

Monthly client campaigns reduced from two days to just a few hours.

JT
Julie Trelstad
Book Publisher · Julie Ink
"

A very reliable way to delegate and track tasks with confidence.

Karen Finnin
Karen Finnin
Physiotherapist & Director · Online Physio
"

Before Tallyfy, onboarding new customers was horrendous. Tallyfy completely transformed the client experience.

Kasim Aslam
Kasim Aslam
CEO · Solutions 8
"

Clients and team sail through the process - everything saves in real-time.

KA
Kasim Aslam
Founder · Sol8 - A Google Ads Agency
"

Revolutionized how we manage marketing projects.

KB
Kim Berzack
Marketing · West Community Credit Union
"

Eliminated inefficiencies, reduced meeting times from hours to minutes.

LM
Lewis Marty
Business Development Director · Simploy
"

With Tallyfy, we have seen clarity in the process as well as any bottlenecks.

Macklin Andrick
Macklin Andrick
Operations Manager · Greetabl
"

Streamline efficiency with smooth processes from beginning to end.

MZ
Monica Zuluaga
PhD. QA Director · A Bridge to Achievement
"

I can now comfortably take on more clients and projects because Tallyfy helps me manage workflows efficiently.

Rommel C. Caibal
Rommel C. Caibal
Web Developer · RC Creative Graphic Design
"

Routing multiple documents is far quicker and there's immediate accountability and oversight.

Timothy O'Leary
Timothy O'Leary
Immediate Past General Director · Opera Theatre of Saint Louis

Tallyfy vs. Asana

Asana

1 True workflow automation with auto-assignments

Asana

2 Guaranteed free 1:1 support for life

Asana

3 Customer-obsessed with no pushy sales

Asana

4 Far more affordable and tiny minimum purchase

Asana

5 Discount based on your country

Asana

6 Free Single Sign On (SSO) for everyone

Asana

7 Compliant with HSTS and BIMI security

Asana

Here's why people don't like Asana

This is third party content sourced from the public web. You can verify this content if you wish. See our disclaimer and citations section below.

I tried using it for my small business but found it too costly to implement what I wanted it to do. I think it can be quite expensive for a large team when you really want to customise it to make the most of the features.[1]
— Asana review on Capterra
Managing multiple complex projects in Asana can feel like running with ankle weights. Users often report severe lag, slow load times, and sync delays as workload scales. When you are up against tight deadlines, a slow tool is not just annoying - it gets expensive.[2]
— Asana alternatives review
Interface is intuitive, but for larger organisations can be overwhelming - creates a lot of admin to log things in and can miss mentions when you are managing many projects at once or in many sub teams.[3]
— Asana review on G2
It felt limited for connected workflows; lacked flexibility compared to more dynamic tools. There are some issues with dates when organising lists, where dates have to be managed manually.[4]
— Asana review on Software Advice
Time tracking was clunky and did not offer GPS tracking. There was also room for improvement in Asana's reporting capabilities. Asana is not a replacement for Microsoft Project as a detailed project management tool.[5]
— Asana review on TrustRadius
I am not especially pleased with how the views are organized. Sometimes, it is hard to review the dashboard and get a clear overview of the tasks for each project, as well as for each team as a whole.[6]
— Asana review on Capterra
I switched from Asana because it had too many features. I did not need 90% of what Asana had to offer. I just needed a simple but powerful desktop app to handle my day-to-day tasks.[7]
— Asana alternatives discussion
Asana's timeline mimics Gantt charts but lacks advanced project planning. It cannot identify your project's critical path or work breakdown structure. In 90% of situations team members will need to work together, but Asana does not offer the ability to assign more than one person per task.[8]
— Asana alternatives comparison
While Asana is well-suited for business teams like HR and marketing, it lacks the features and capabilities needed by IT and software teams. This often forces organizations using Asana to rely on additional tools like Jira for software development, leading to higher costs and tool sprawl.[9]
— Jira vs Asana comparison
While Asana has a free tier, the advanced features are available only on premium subscriptions. Startups and small businesses often look for alternatives to Asana that offer more features for less or no cost. The Starter plan supposedly ideal for small companies, but costs can quickly add up at a monthly price point of $10.99 per user.[10]
— Asana pricing review

Just 3 simple steps to digitized workflows

Remove the adoption risk of Asana

Document

1. Document

Define or upload your template using AI. Optionally add simple if-this-then-that conditionals. Add rich descriptions to capture tribal knowledge on every step.

Track

2. Track

Launch your process with a form or any other trigger. Invite unlimited guests or coworkers to complete tasks and fill out forms. Tallyfy handles auto-reminders.

Improve

3. Improve

Improve your process through feedback and metrics. Add steps run by AI. Automate specific steps if they are worth it. Practice easy and continuous improvement.

Do you know the cost of busywork?

Calculate Your Workflow Savings

Weekly Savings
$2,000
Monthly Savings
$8,000
Annual Savings
$96,000

These are estimated savings based on time recovered from manual workflow management. Actual results may vary.

Tallyfy does not charge for basic services

Need help? Unlike costly "professional services" for Asana - Tallyfy guarantees free 25-minute screen-sharing calls with workflow experts for life.

SCHEDULE A CALL
Tallyfy Team

Integration and compliance information

Integrations

Security & Compliance

✓
SOC 2 Type II
✓
GDPR Compliant
✓
ISO 27001

What exactly is Asana used for?

Asana is primarily a task management and project tracking tool that helps teams organize work. While it excels at managing individual tasks and simple projects, it often struggles with actual process management and workflow automation. Many users find it works well for task lists but lacks the structured workflow capabilities needed for repeatable business processes.

As Warren Buffett said - "It is far better to buy a wonderful company at a fair price than a fair company at a wonderful price."

What makes Tallyfy different from Asana?

Tallyfy is purpose-built for tracking and managing workflows, not just managing tasks. Unlike Asana's flexible task management approach, Tallyfy provides structured process templates with automatic assignments, conditional logic, and true workflow automation. Users typically save approximately 2 hours per person per day by eliminating manual task creation and management, while ensuring consistent quality outcomes across all processes.

Does Asana have country-specific pricing?

No, Asana typically maintains the same pricing globally, which can be expensive for users in developing countries. In contrast, Tallyfy offers thoughtful GDP-based pricing with lifetime discounts for certain countries through our Fair Price Guarantee, making it accessible worldwide. This approach ensures fair pricing based on local purchasing power rather than one-size-fits-all costs.

How does AI integration compare between Asana and Tallyfy?

While Asana may offer basic AI features, Tallyfy takes a more practical approach. Tallyfy integrates AI specifically where it adds real value - including automatic SOP migration, computer vision AI for automation, and intelligent workflow optimization. It is designed to solve actual business problems rather than just being an AI gimmick.

As Peter Drucker said - "There is nothing quite so useless as doing with great efficiency something that should not be done at all."

Can I migrate my Asana projects to Tallyfy?

Yes, teams can transition from Asana to Tallyfy by identifying their repeatable processes and converting them into automated workflow templates. While Asana projects are often ad-hoc task lists, Tallyfy helps you structure these into reusable processes that eliminate manual work. Our team provides free support to help you design and implement your workflows effectively.

What are the main problems with Asana?

Users commonly report several challenges with Asana: it can become expensive for larger teams, lacks true workflow automation, requires extensive manual task creation for recurring processes, can be overwhelming for complex projects, has limited advanced project planning capabilities, and often requires additional tools for software development teams. The tool works well for simple task management but may struggle with standardized business operations.

As Benjamin Franklin said - "By failing to prepare, you are preparing to fail."

How do security standards compare?

Tallyfy maintains higher security standards, including BIMI and HSTS compliance. While Asana offers basic security features, it does not match Tallyfy's enterprise-grade security infrastructure, making Tallyfy a more reliable choice for businesses handling sensitive data.

Why do teams switch from Asana to Tallyfy?

Teams typically switch when they realize they need structured, repeatable workflows rather than flexible task management. Common reasons include: needing automatic task assignments, requiring conditional workflow logic, wanting to eliminate manual process setup, needing better process tracking and analytics, and seeking a more affordable solution that scales with their team size.

Where can I see real customer reviews of Tallyfy?

You can find authentic customer reviews and success stories at Tallyfy's customer stories page. These reviews showcase real-world implementations and benefits across various industries and use cases.

How can I try Tallyfy?

Tallyfy offers flexible trial periods customized to your specific needs. To get started with your personalized demo instance, simply book a demo with our team. We will set everything up and guide you through the platform's comprehensive capabilities.

References and Citations

Tallyfy is a far better alternative to Asana

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DISCLAIMER OF AFFILIATION, ACCURACY & LIABILITY

This page is an independent, good-faith comparative review prepared by Tallyfy, Inc. ("Tallyfy") and is based on publicly available information, third-party reviews, and vendor materials current as of February 2025. The content is offered "AS IS" for general informational purposes only and does not constitute professional, technical, or legal advice.